Search Text in Multiple Excel Files


1. SeekFast
2. SearchMyFiles
3. Using File Explorer Search and the Indexing options
4. Advanced Query Syntax feature of Windows Search



There are various tools, add-ons, and extensions available for a quick search through your multiple Excel files.



1. SeekFast


SeekFast is a desktop tool which is very easy and straightforward to use, and yet it can rapidly go through thousands of your documents. The most relevant results will be displayed on the top, where you can see a preview or view the file itself with just one click.



The best part about using this tool is that indexing of every file is not necessary, unlike the integrated search option in Windows.


SeekFast can be accessed by right-clicking on a folder, and it will pop up as one of the menu options.



The tool can search for specific content in a wide variety of files, including .doc, .docx, .pptx, .xlsx, .xls, .odt, .rtf, .txt, .pdf, .txt, java, .html, .php, .xml, and many more.


So don’t waste hours trying to customize your Windows search options to find the Excel file you need. Try out the powerful and easy to use search desktop tool SeekFast. You will never lose precious time trying to locate a specific file on your computer ever again.


Download SeekFast to try the free version of the tool.



2. SearchMyFiles


SearchMyFiles allows for easy search of various kinds of files, including Excel files – by date modified, last accessed, date created, size, and other attributes – and it can also search the contents of your files as well.


However, it only displays a list of file names containing the searched text.


Software and tools for searching



3. Using File Explorer Search and the Indexing options


Open File Explorer by right clicking the Start button in the bottom left corner. Go to the folder where you keep Excel files or the main Documents folder.


If you wish to adjust search features of File Explorer Search, from the File menu choose “Options.” Then in the pop-up menu “Folder Options,” click on the Search tab.



If you usually search within small folders with a small number of files, you may choose the “Always search file names and contents” option.


4. Advanced Query Syntax feature of Windows Search


Windows Search has several features that will help you to narrow down your search. You can search for an exact phrase in the contents or title of any file by adding quotation marks around the phrase in the Search box in File Explorer.


Also, you can limit your search to Excel workbooks only. This can easily be done by adding a plus sign after the text you are searching for and then adding “xlsx.”  An example might be “Search: damaged equipment + xlsx” (make sure you leave a space before and after the “+”). This will limit the search to finding the words “damaged equipment” in the contents or title of .xlsx files only.



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